How to Manage Your Time Properly

Posted date: June 11, 2018

Many Ph.D. students face different problems connected with time management. Young people spend all their free time for studying, but they still get poor grades. Moreover, some learners cannot concentrate on assignments and postpone them; because of this, students create low-quality papers. Here are some tips to help you manage your time correctly.

Plan Your Day

As a rule, the first half of a student’s day is structured well; it includes lessons and additional classes. However, after coming home from college, many learners do not know how to manage their time properly.
To avoid this situation, you need to structure your day. The best way is to prepare a list of things that will be done tomorrow and determine how much time will be spent on each of them. If the day is quite free, it makes sense to add some tasks from other days to the schedule or, conversely, to do all the work quickly and relax.

Set Clear Goals

It seems that setting a goal is a very simple task. However, it often happens that it is unclear what exactly it is necessary to do and where to start. Aims are needed to cope with tasks effectively. Each goal must be specific and clear. It must be measurable to understand whether you have achieved your goal or not, for example, " I must read ten pages of the textbook." The goal must be achievable. You can dream of running hundred meters in ten seconds, but it is unlikely to happen if you have never played sports. You need to set specific time limits to monitor your achievements.

Unite With Friends

Someone is better at writing essays, and someone is good at solving geometry problems, and this fact should be taken as an advantage. You can negotiate with classmates to prepare for lessons and control yourself together. This format will bring a lot of benefits. Explaining a topic to someone, you will strengthen your knowledge, and listening to others will help you understand the difficult subject.

Do not Forget about the Rest

Many people think that if you do not spend ten hours a day preparing for the exam, you definitely will not pass it. However, rest is necessary, not only for a full and happy life but also for effective work. It seems that the more you do, the more you can manage, but it is not. Our brain gets tired, and its performance is greatly reduced. Because of this, work without breaks is harmful. A rested person can do more things in fewer hours than a tired one.

Just Work

The necessary rule of effective work is immersing yourself in the things that you are currently engaged in. When a person concentrates on one task, he or she performs it many times faster and better than constantly being distracted by something else. If you are writing an essay or doing homework in chemistry, it is better to turn off the mobile phone, close the browser and applications with social networks for this time. Perhaps the first time you will find it difficult to concentrate on one subject, but even if you cannot tear yourself away from gadgets for a long time, hold out as long as you can. Half an hour of full, concentrated work will be more productive than two hours with constant answers to friends, viewing pictures, etc. You can use the Pomodoro Technique to endure the periods of intensive work more easily. It means you must spend 25 minutes for work and five minutes for rest.

The Essence of the Pomodoro Technique

Time is the enemy for many people. The Pomodoro technique allows you to work at the maximum of your effectiveness and not to overload yourself. It also allows you to concentrate on a specific task, and solve it in a shorter period.

The History of the Method

Francesco Cirillo, who invented this technique, used to determine the time of an ordinary kitchen timer in the form of a tomato.

How does it work?
• A list of active tasks should be created.
• The most priority ones must be selected from the list of active tasks.
• Set the timer for 25 minutes, and start working on the first task on the list, without being distracted by other things.
• When the timer rings, put "X" opposite the task you were working on.
• Rest for 3-5 minutes and start again.
• When the task is completed - delete it from the list.
You will need such equipment to use the Pomodoro Technique:
• timer, ideally a kitchen timer in the form of a tomato;
• pencil or pen
• list of tasks for the day;
• list of active tasks.
Basic rules of Pomodoro:
• Each pomodoro consists of 25 minutes of work and 5 minutes of rest.
• After every pomodoro, a 15-20 minute rest follows.
• "Tomatoes" cannot be divided!
• A task, which is longer than 5-7 pomodoro, should be divided into several assignments.
• If the task requires less than one pomodoro, it must be grouped with other tasks.

How to Evaluate the Effectiveness

Using the Pomodoro Technique for a few days, you can estimate how many "tomatoes" you have for each day. For example, a standard eight-hour working day equals to 14 "tomato" segments. You can divide working segments into several parts, leaving 3-5 minutes at the beginning of the segment to study the work done before and 3-5 minutes in the end of it to see what you have done.